The BC Principals’ & Vice-Principals’ Association (BCPVPA) respects
and upholds an individual’s right to privacy and to protection of his/her
personal information. The BCPVPA is committed to ensuring compliance with
applicable privacy legislation.
This document sets out the policy of the BCPVPA with respect to site
visitors which may include members, retired members, associates, potential
members, students, and event registrants.
Personal information for the purposes of this policy means information
about an individual. It does not include aggregate information which cannot be
associated with a specific individual and it does not include the name, title,
business address, business e-mail address, or business telephone number of an
BCPVPA for the purposes of this policy means the BC Principals’ & Vice-Principals’
Third party for the purposes of this policy is an individual or an
organization other than BCPVPA and the individual from whom BCPVPA is
collecting personal information.
BCPVPA is accountable for the personal information in its possession or
control, including information that has been transferred to a third party for
processing. BCPVPA has appointed a Privacy Officer who is responsible for the
organization’s compliance with this Policy.
Other individuals within BCPVPA may be delegated to act on behalf of the
Privacy Officer, or to take responsibility for the day to day collection and
processing of personal information.
2. Purposes for Collection, Use & Disclosure
BCPVPA collects and uses personal information about its members,
associates and potential members for the following purposes:
determine eligibility for membership
For example, we may collect information about leave status in order to
determine if a membership applicant meets membership eligibility requirements.
provide information on membership benefits and to otherwise communicate
with potential members, associates and members
For example, we may use contact information provided to us by potential
members for the purposes of informing them about the BCPVPA and the benefits of
membership. We also use contact information for the purpose of delivering
copies of our publication, Principl(ed) magazine.
provide membership services
For example, we collect information voluntarily provided to us by
members for the purposes of providing them with professional advice.
process payment for our services
For example, we collect financial information to process payment of our
membership and associate fees.
order to conduct association elections, survey members on educational
issues or conduct member satisfaction surveys
Raw data is used for analysis. Information is aggregated prior to
For example, we may require personal information to provide a member
with access to certain areas of our website, or in order to provide a member
with access, further to this policy, to any records we hold containing the
member’s personal information.
comply with legal and regulatory requirements
For example, we may collect and use personal information in response to
a court order or to fulfil government reporting requirements.
BCPVPA collects and uses personal information about event registrants
for the purposes of processing payment for event registration and facilitating
communication with registrants.
BCPVPA collects and uses personal information about students in order to
determine eligibility for scholarships, and in order to comply with legal and
The only circumstances under which personal information may be disclosed
to third parties is for the fulfillment of any purposes identified above, with
express consent, or as required by law. If personal information is disclosed to
third parties for the fulfillment of any purposes identified above, BCPVPA will
ensure that appropriate security measures are employed to protect the transfer
and use of personal information.
Unless we hear otherwise from you, your use of BCPVPA’s services constitutes
consent for us to collect, use, and disclose personal information for the
purposes stated in this Policy.
You may refuse or withdraw consent at any time, subject to legal and
contractual restrictions and reasonable notice. Refusal or withdrawal of
consent may prevent us from providing to you a service.
You may refuse or withdraw your consent by contacting us at (604)
689-3399. Our staff will explain your options and any consequences of refusing
or withdrawing consent, and will record your choices.
4. Limiting Collection
We collect personal information only for the purposes identified above.
5. Limiting Use, Disclosure, and Retention
We do not use or disclose personal information for any purpose other
than those for which it was collected, except as required by law, or with
Personal information is retained only as long as is necessary for the
fulfillment of the purposes for which it was collected, or as required by law.
BCPVPA will make all reasonable efforts to ensure that personal
information is as accurate, complete, and current as required for the purposes
for which it was collected. In some cases, BCPVPA relies on the individual to
ensure that certain information, such as contact information, is current,
complete, and accurate.
BCPVPA will make all reasonable efforts to ensure that personal
information is protected against such risks as loss, theft, unauthorized
access, disclosure, copying, use, modification, or destruction. Safeguards
include physical, administrative, and electronic security measures.
8. Individual Access
Individuals have the right to access their personal information under
the control of BCPVPA. The Privacy Officer will assist them with their access
Access requests should be made, in writing, to the Privacy Officer at 200
– 525 West 10th Avenue, Vancouver, BC, V5Z 1K9. Requests could also be e-mailed
to firstname.lastname@example.org. In certain exceptional situations, further to privacy
legislation, we may not be able to provide access to certain personal
information that we hold about an individual. Examples of where we may not
provide access include, but are not limited to, the following:
provision may reveal personal information about another individual;
the information is subject to solicitor-client privilege;
the information was collected in relation to an investigation or a
contravention of a federal or provincial law; or
provision could reasonably be expected to threaten the health or safety of
If access cannot be provided, BCPVPA will notify the individual making
the request, in writing, of the reasons for the refusal.
9. Openness Concerning Policies and Practices
BCPVPA will make available specific information about its policies and
practices regarding the management of personal information. To contact us to
obtain further information regarding our policies and practices, please refer
to section 12 below.
When you visit our web site at www.bcpvpa.org without
registering or otherwise interacting with the site, your personal information
and e-mail address are not recorded. However, in order to meet your needs as
best as we can, some of our forms require you to enter personal information.
For example, we may require personal information if you wish to submit material
for publication in Principl(ed) magazine.
When registering or otherwise interacting with our website, BCPVPA may
collect “cookies” (“Cookies” are files sent by a website and stored on your
computer.) Our sole reason in using “cookies” would be to enable us to tailor
our content and services to more effectively meet your needs. Our “cookies”
would not capture your individual e-mail address.
The development of BCPVPA’s policies and procedures for the protection
of personal information is an ongoing process. Due to changes in technology and
legal requirements we may revise this Policy from time to time. Please ensure
current version is posted on our website.
12. Concerns or Questions Regarding BCPVPA’s Privacy Procedures
An individual may direct their general questions regarding privacy at
BCPVPA, as well as any questions or concerns regarding BCPVPA’s compliance with
this policy, to the Privacy Officer by phone at (604) 689-3399 or email@example.com.
BCPVPA will investigate any complaints received in writing. If a complaint
is found to be justified, BCPVPA will take appropriate measures to resolve the
complaint including, if necessary, amending its policies and procedures. An
individual will be informed, in writing, of the outcomes of the investigation
regarding his or her complaint.
For general questions regarding privacy regulations or for a copy of
the Personal Information Protection Act contact the Office of
the Information and Privacy Commissioner of British Columbia at PO Box 9038,
Stn. Prov. Govt., Victoria, B.C. V8W 9A4, or online at www.oipc.bc.ca.